Background Check Software: 10 Best I Recommend for 2025
HR headaches from slow, error-prone background checks? Discover the background check software that streamlines hiring and boosts compliance.
Introduction
Being an HR Product Research Analyst, I know how crucial it is to go with the right HR software. Hiring the right people for your company is just as important. The hiring process, however, isn’t just about checking resumes and conducting interviews—it’s about ensuring your candidates are reliable, qualified, and trustworthy. That’s where background check software comes in.
In 2025, businesses need fast, accurate, and compliant background checks to make confident hiring decisions. In this blog, I have listed the best options available for you. Compare key factors and help yourself choose the right solution for your needs.
List of the Best Background Check Software in 2025
Checkr : Best for automated screenings.
Certn : Best for AI-powered checks.
Zinc : Best for global hiring verification.
Assurehire by Mitratech : Best for seamless HR integration.
VICTIG : Best for customizable background reports.
Good Egg : Best for social media checks.
Emerge by Intelifi : Best for fast criminal checks.
Hireology : Best for talent hiring checks.
Atlantic : Best for industry-specific screening.
HireRight : Best for enterprise background screening.
What is Background Check Software?
Background check software is a digital tool that helps businesses verify a candidate’s history before making a hiring decision. It gathers information from various sources, including criminal records, employment history, education credentials, and even social media profiles. These tools are essential for ensuring workplace safety, regulatory compliance, and hiring efficiency.
Some common features of background check software include:
Criminal record checks: Ensures candidates have a clean legal history.
Employment verification: Confirms previous work experience.
Education verification: Checks academic qualifications.
Drug testing & health screening: Important for industries like healthcare and transportation.
Social media screening: Analyzes online presence for potential red flags.
With the right software for background check, HR teams can streamline the screening process, reduce hiring risks, and build a trustworthy workforce.
Detailed Description - Best Background Check Services in 2025
Checkr
Checkr stands out with its AI-powered background screening, offering clear, legally compliant reports that save HR teams’ time. Its intuitive, mobile-friendly dashboard provides real-time candidate updates, ensuring a smooth experience for both employers and applicants.
With top-tier training resources, including bite-sized tutorials and live sessions, mastering the platform is seamless. What you will love is Checkr’s proactive compliance engine, which auto-updates with new legal requirements, while candidates appreciate its transparency and chatbot assistance. Trusted by companies like Airbnb and Netflix, Checkr delivers reliable identity verification, criminal checks, employment history validation, and more—all designed for efficiency and ease of use.
Standout Features
AI-powered background checks
Built-in compliance engine
Mobile-friendly candidate portal
Automated adjudication tools
Real-time tracking and analytics
Global screening capabilities
- User-friendly, intuitive dashboard.
- Strong compliance tools to prevent legal issues.
Customer Review
“User friendly and takes the work out of background checks.” (Source: G2)
- Slower turnaround time (TAT) than some competitors.
- There is no phone support.
Customer Review
“Some employment verifications often take too long or return inconclusive.” (Source: G2)
Notable Clients
- Asana
- Betterment
- Coinbase
- Dominos
- FIFA
Pricing
Certn
Certn is known for its lightning-fast background checks and responsive customer support, making hiring smoother for businesses. It offers essential screenings like identity verification, criminal record checks, and even social media screening—something many competitors lack.
Candidates appreciate its transparency, step-by-step guidance, and instant notifications. After acquiring Trustmatic, Certn significantly improved international identity verification, reducing processing time to under 30 seconds. While minor glitches may occur, Certn remains a top choice for speed, efficiency, and hassle-free background check experience.
Standout Features
Fast U.S. & international background checks
Social media screening
AI-driven identity verification
Mobile-friendly for candidates
Custom integration capabilities
Transparent, step-by-step screening process
- The platform is intuitive and easy to use.
- It works seamlessly on both desktop and mobile.
Customer Review
“They have a huge library of various different types of checks that can be customized according to need.” (Source: G2)
- It does not offer a dedicated accounts manager.
- The response times can be slow.
Customer Review
“The chat option is not very friendly, and you have to wait to get some help.” (Source: G2)
Notable Clients
- Tesla
- Deloitte
- Bell
- WESTJET
Pricing
Zinc
Zinc revolutionizes background checks with its first-of-its-kind reusable global right-to-work verification, allowing employers to verify candidates anywhere in the world—fast and hassle-free.
Known for lightning-fast turnaround times, Zinc delivers most screenings, including criminal checks and ID verification, within hours. Reports are detailed and transparent, guiding HR teams seamlessly through the process. While its integration options are limited and it lacks fingerprinting, Zinc stands out with government-approved identity verification and an intuitive user experience. With responsive support and a modern approach to compliance, Zinc is an innovative choice for global hiring needs.
Standout Features
First reusable global right-to-work verification
Government-approved identity verification
Fast processing for most checks (minutes to hours)
User-friendly, well-detailed reports
Automated candidate status updates
Strong UK compliance certification (IDVT Framework)
- The average check turnaround time is 3 days.
- Efficient and fast response times.
Customer Review
“Team of professionals, who are always available to address the business needs and address solutions.” (Source: G2)
- There is room for more guidance on its use.
- The billings can be more transparent.
Customer Review
“Billing can be more transparent.” (Source: G2)
Notable Clients
- Revolut
- Hello Fresh
- Yonder
- EDF
- Clear.Bank
Pricing
AssureHire by Mitratech
AssureHire stands out by offering both pre-employment and post-hire background checks, helping businesses stay proactive in monitoring employees. As part of Mitratech’s enterprise suite, it provides flexibility—users can choose it as a standalone tool or integrate it with legal and HR solutions.
With seamless user experience, continuous monitoring, and strong automation, AssureHire matches top competitors like Checkr and HireRight. While integrations with third-party HR tools are limited, its deep ATS connectivity with Trakstar is a plus. Though its drug testing process could improve, AssureHire remains a robust choice for comprehensive background screening.
Standout Features
Pre-hire & post-hire continuous monitoring
Seamless integration with Trakstar ATS
AI-enhanced background screening
Full suite of legal, risk, and HR compliance tools
Automated adjudication workflows
Mobile-first candidate experience
- Offers great customer support.
- User-friendly and customizable.
Customer Review
“AssureHire is easy to use and gives quick response.” (Source: Capterra)
- Falls a bit on the expensive side.
- Integration with a couple of ATS is an issue.
Customer Review
“Integration with our ATS is a challenge for us.” (Source: Capterra)
Notable Clients
- Yahoo
- Charles Stanley
- NetApp
- Gilead
Pricing
VICTIG
VICTIG stands out with its exceptional customer support. It enables employers to review background check reports over the phone for clarity. While its platform design is a bit dated, the user experience is smooth and intuitive. It lets you ensure easy ordering, tracking, and management of screenings.
With fast turnaround time and strong ATS integrations, VICTIG delivers efficient, reliable screenings without confusion. Though its reports could be more user-friendly, its knowledgeable, responsive support team makes up for it. Primarily serving U.S.-based organizations, VICTIG remains a top choice for hassle-free, well-supported background checks.
Standout Features
Phone support for interpreting reports
Smooth ATS integrations
Quick turnaround time
U.S.-focused background checks
High customer service ratings
Flexible drug testing locations
- VICTIG excels in ease of use.
- It is FCRA compliant and offers quick turnaround time.
Customer Review
“The process is very easy and straightforward.” (Source: G2)
- Some of the terms and processes are confusing and hard to navigate.
- International background checks take longer.
Customer Review
“Only thing I can think of that I dislike, is that not ALL background checks are listed in your ‘history’, and you must search for ones that don’t show up automatically.” (Source: G2)
Pricing
Good Egg
Good Egg makes background checks fast, accurate, and hassle-free by blending smart automation with real human reviews. It’s PBSA-accredited, so you can trust that every check follows the best legal and compliance standards. Whether you’re verifying work history, education, or personal reputation, Good Egg helps you hire the right people with confidence.
Its AI-powered identity checks catch fraud, and it works smoothly with hiring tools like Greenhouse, Workday, and Jobvite. Need a quick, automated check or a deep-dive manual review? Good Egg gives you both—making background screening easy, flexible, and reliable.
Standout Features
PBSA-accredited background screening
AI-powered fraud detection
Mix of automated and manual verification
Social media screening option
Seamless ATS and HCM integrations
Self-service + expert-led background checks
- It is easy to use.
- Offers good customizations.
Customer Review
“The product is quite easy to integrate and deploy along with various customizations available with them.” (Source: Gartner)
- At times, there are glitches.
- There is room for relatively better pricing in certain segments.
Customer Review
“They need to automate their invoice rather than us going to software to check it. Apart from that I didn't really find any cons.” (Source: Gartner)
Pricing
Emerge by INTELIFI
Emerge by INTELIFI makes background checks smarter and faster with AI-driven reports and human verification for accuracy. It’s built to reduce mismatches, speed up screenings, and keep hiring fully compliant. You get clear, easy-to-read reports, helping you make better hiring decisions without the guesswork.
Seamless integrations with Workday, SAP, ADP, and top ATS platforms like Jobvite and iCIMS make it a breeze to use. Plus, powerful analytics give insights into screening trends over time. With intelligent automation and top-tier data quality, Emerge helps businesses hire the right people—quickly and confidently.
Standout Features
AI-powered record-matching algorithms
Fast, clear, and human-verified reports
Built-in adverse action notifications
In-depth screening performance analytics
Pre-built integrations with HCMs and ATSs
Customizable workflows
- Offers great user experience.
- The response rates are quick as well as reliable.
Customer Review
“I love that Intelifi has their own proprietary software that drastically improves overall turnaround times for results.” (Source: G2)
- Not all countries receive the same TATs.
- Limited 3rd party partnerships.
Customer Review
“There aren't a lot of 3rd party applications.” (Source: G2)
Pricing
Hireology
Hireology makes hiring easy and stress-free by helping businesses track applicants, run background checks, and assess candidates—all in one place. It’s designed to save you time and make your hiring decisions simpler with custom job templates, built-in team collaboration, and smart insights to improve your process. The best part is it connects seamlessly with HR tools like BambooHR, SAP, and Microsoft Dynamics, so everything stays organized.
Hireology keeps your hiring smooth, fast, and hassle-free, whether you're posting jobs, reviewing resumes, or making final decisions—helping you build the best team with confidence.
Standout Features
All-in-one hiring & background check solution
Pre-employment assessment tools
Customizable job templates & workflows
Analytics and reporting tools
Great ATS integration options
Mobile-friendly candidate experience
- Offers great customization capabilities.
- It offers all hiring, background checks, and onboarding in one place.
Customer Review
“Having everything for recruitment, references, background checks, and onboarding all in one portal is amazing!” (Source: G2)
- The platform glitches at times.
- The TATs aren’t as quick as its competitors.
Customer Review
“The only issue with Hireology is how long it takes to get a full background check done.” (Source: G2)
Pricing
Atlantic
Atlantic Employee Screening keeps background checks accurate and hassle-free with human-verified reports and a dedicated support team. While its interface isn’t the flashiest, it’s easy to use and gets the job done.
Unlike many competitors, Atlantic offers ongoing screening, fingerprinting, and even social media checks—all in one place. Plus, every flagged report is double-checked by a human, helping businesses avoid costly mistakes. If you're hiring at scale, Atlantic delivers reliable, transparent, and thorough screenings to keep your team safe and compliant.
Standout Features
Human-verified reports for accuracy
Ongoing national & international screening
Social media background checks
Fingerprinting services available
Fast phone & chat support
Transparent pricing for screening services
- Customer service is a win—quick response times via chat and phone make getting help easy.
- The TATs are quick, and reports are reliable.
Customer Review
“The results for background checks, drug testing, and MVR checks are so easy to access and are reliable.” (Source: G2)
- It is relatively pricier than its competitors.
- There is room for more integration capabilities for a smoother experience.
Customer Review
“They don't currently integrate with our payroll system, but it looks like they will have that done soon.” (Source: G2)
Pricing
HireRight
HireRight is a trusted global background check provider, serving 40,000+ companies, including Fortune 100 giants. It offers 150+ screening services, including fingerprinting, global criminal checks, and virtual I-9 verification via live video calls. With top-tier integration capabilities, it connects with 70+ ATSs and even provides free API access for custom setups.
Its wide international coverage and diverse screening options also make it a strong choice. For businesses needing comprehensive, global background screening with strong integrations, HireRight remains a reliable industry leader.
Standout Features
Global & local background checks
150+ screening services
Virtual I-9 verification
70+ ATS integrations
Drug & alcohol testing
Compliance tools for different regions
- Provides access to all information in one place.
- It is easy to use, and customer support is decent.
Customer Review
“They provide a thorough and complete review of the requested information regarding background checks.” (Source: G2)
- Turnaround time is slow.
- The website is slow at times.
Customer Review
“The website isn't always intuitive or can be slow at times.” (Source: G2)
Pricing
Compare Background Check Software: Key Factors to Consider
When selecting background check software for employers, you need to weigh several factors. Here are the key elements to evaluate:
1. Speed & Efficiency: Time is money, and slow background check results can delay hiring. Look for software that offers fast turnaround times without compromising accuracy.
2. Accuracy & Compliance: A background check is only valuable if the data is correct. Choose software that follows FCRA (Fair Credit Reporting Act) and EEOC (Equal Employment Opportunity Commission) guidelines to ensure compliance and avoid legal troubles.
3. Ease of Use: A user-friendly dashboard and seamless integration with HR tools like ATS (Applicant Tracking Systems) can save you time and effort.
4. Customization Options: Different industries require different types of screening. Ensure the software allows customization based on your company’s needs.
5. Pricing & Cost-effectiveness: Some platforms charge per check, while others offer subscription models. Compare pricing based on your hiring volume to get the best value.
6. Candidate Experience: A complicated background check process can deter top talent. Look for software that provides transparency and a smooth experience for candidates.
Guide to Choosing the Best Background Screening Company
To help you make an informed decision, here’s a step-by-step guide:
Identify Your Business Needs: Are you a small business, a mid-sized company, or a large enterprise? Do you need industry-specific background checks (e.g., healthcare, finance, transportation)?
Research and Compare Providers: Use the factors mentioned above to compare different pre-employment background check software providers.
Request a Demo or Trial: Most software providers offer demos or free trials. Test the interface, speed, and accuracy before committing.
Ensure Compliance and Security: Make sure the software adheres to US labor laws and data protection regulations. Security is critical when handling sensitive candidate information.
Make Your Final Decision: After evaluating your options, choose the software that aligns with your budget, compliance needs, and company size.
Final Thoughts
Selecting the right background check software is essential for making confident hiring decisions. Whether you need speed, compliance, or global screening capabilities, there’s a tool for every business. Take the time to compare options, test features, and prioritize compliance to build a reliable workforce in 2025.
FAQ
Q. How long does a background check take?
A. Most background check software can deliver results within one to three business days (24-72 hours). However, the timeline may vary depending on the complexity of the check and the data sources used.
Q. Is background check software legal in the US?
A. Yes, but employers must comply with federal regulations like the Fair Credit Reporting Act (FCRA) and Equal Employment Opportunity Commission (EEOC) guidelines when conducting background checks.
Q. Can I run a background check on someone without their consent?
A. No. US laws require employers to obtain written consent from candidates before conducting a background check.
Q. What industries need background check software the most?
A. Industries such as healthcare, finance, education, and transportation rely heavily on background check software to ensure compliance and safety.
Q. What is the best background check software for small businesses?
A. The best background check software for small businesses depends on affordability, ease of use, and compliance. Checkr and Certn are excellent options due to their automation and cost-effective pricing.
Q. How much does background check software cost?
A. Pricing varies based on the provider and features. Some charge per background check (starting around $30 per report), while others offer monthly or annual subscriptions for high-volume hiring.
Q. Can background check software verify international candidates?
A. Yes, platforms like Deel and HireRight specialize in international background checks, making them ideal for global talent acquisition.
Q. What should I do if a background check finds incorrect information?
A. If incorrect information is found, candidates have the right to dispute the results under the FCRA, and employers should follow proper review and compliance procedures.
This article is written by Shabana Shahnaz, a Product Research Analyst passionate about uncovering the nuances of software solutions. With a sharp analytical mind and a keen eye for detail, Shabana excels at comparing and contrasting software products at Vantage Circle. To get in touch, reach out to editor@vantagecircle.com
