Best Recruitment Tools- A Comparison with What, Which, & Why
In the world of business, employees are the most basic and vital aspects. They are the ones who make or break a company. It is for this reason that proper hiring strategies and procedures must be a top priority. This means the HR Department must appoint the best who ticks all the boxes.
Such work requires much research and hence the requirement for proper Recruitment Tools. Here to help you choose wisely today, we present you with everything about Recruitment Tools!
Recruitment processes are complex in every organization, no matter how good the employer brand is. This is because you must find the right blend of competence and personality to fit your workplace culture. It means going through tens and hundreds of resumes, if not thousands.
What’s worse is that the job doesn’t end there. You still have to take interviews, tests, HR rounds, etc. In scenarios like this, the help of digital tools goes a long way. So, why not capitalize on it?
Let’s talk about Recruitment Tools for today.
What are Recruitment Tools?
By definition, these help in automating and streamlining the process of hiring. This is by generating interest, screening resumes, conducting interviews, and hiring employees.
In reality, these tools or recruitment software are the best assistants to all HR personnel because of their immense help in the hiring process. They assist the entire flow of a hiring procedure, thereby optimizing productivity with minimum effort.
Types of Recruitment Tools
Based on their different usage, one can understand the recruitment tools well in these sections.
1. Job Aggregators
These are the tools that act as a job board. They advertise jobs where hires are made on a company’s hiring policy. Examples of these tools or career sites are Indeed, Naukri, Careerbuilder, etc.
2. Testing & Assessment
These tools are used to assess a candidate’s ability in the hiring process. It can test a vast array of attributes like skills, aptitude, personality, behavioral characteristics, and more. Examples of these tools are HackerRank, Pymetrics, Self Management Group, etc.
3. AI and Automation
These recruitment tools are based on AI and are mostly preferred because of their automated process of hiring. AI and Automation hiring tools can screen candidates, analyze data, enable virtual chat, and many more. Examples of these tools are Textio, Zoom.ai, Ideal, etc.
4. Applicant Tracking System
An Applicant Tracking System or ATS is another helpful automated recruitment system because of its database assistance to recruiters in talent acquisition. Examples of these tools are Naukri RMS, Zoho Recruit, Talent Recruit, etc.
5. Recruitment CRM
These tools help the HR Departments build up and maintain a relationship with the candidates in the hiring process. These relationship-building tools are beneficial in social recruiting. Some of the examples of these recruitment tools are SmashFly, Yello, Avature, etc.
6. Video Interviewing
These tools enable video interviewing while taking into account various factors. It can be facial expressions, choice of words, voice tonality, and others. Some of these examples are HireVue, VidCruiter, Wepow, etc.
Why do you need Recruitment Tools?
1. Screening Candidates
There are various factors when it comes to screening qualified candidates. These can be skills, mentality, experience, personality, etc. Because this can be a lengthy process, it is essential to simplify things.
Recruitment tools can screen tons of candidates based on your predetermined factors with ease.
Related Article: 6 Employment Personality Test Every Employer Must Know
2. Engagement
Interviews can design an agitated moment for candidates. This tension can often harm their interview.
Recruitment tools help in the engagement process of hiring. And that makes it a less intimidating process. Doing this allows the candidates to ease up, which enables hiring managers to pitch the job effectively.
3. Candidate reach
One of the other utilities of these tools is their ability to pitch companies and jobs to top-performing employees via mail. These tools can send out automated mail about a job posting that helps build your company image and spark curiosity.
4. Feedback
Feedbacks are crucial because they help in the development process. These hiring tools help gather effective feedback on the process from candidates.
5. AI Video Interviews
AI video interview is yet another particularly fantastic section of hiring tools. While real-time video interviews have been standard for a long, these tools take it up a notch.
AI Video Interviews by these tools take into account almost every move of a candidate. For example, facial expressions, patterns of speech, choice of words, etc. These can very well miss a human eye but not a well-oiled machine.
Recruitment tools help recognize these patterns, thereby assisting in a well-informed decision.
Importance of Recruitment Tools
Of the many importance that recruitment management software provides, the following are notable ones.
1. Accuracy
A well-functioning tool helps filter accurate parameters in the hiring process. This helps eradicate human error and boost accuracy with better employee productivity.
2. Saves time
A human can only do so much work, but not machines. While HR can screen a limited number of resumes in a talent pool, these tools can go through a ton. This saves time and shortens the process.
3. Cost-effective
Recruitment tools are very cost-effective given the number of purposes they serve. What’s even better is that there are free tools in the market as well.
Examples of these are Crystal, Gorgias Templates, SourceHub, ContactOut, etc.
4. Efficient
Because these tools are automated, they are highly efficient in filtering potential candidates. This can be well understood by these tools' response time, replies, effective communications, etc.
5. Consistency
Consistency is an attribute required in every work. Hiring tools are incredibly consistent in their way of work. While an HR executive may have inconsistency despite many efforts, a well-serviced recruitment tool won’t.
It is a fact that can be seen by how these tools remove variables and maintain a similar process of work.
So, we have now established what recruitment tools are and their importance in the hiring process.
Let’s move ahead towards the question of which.
Top Recruitment Tools
Below is a compilation of the top recruitment tools that you may consider for an effective hiring process.
The list you are here for:
Harver
| Ease of Use | Customer Support | Features | Mobile App |
|---|---|---|---|
|
4.7/5
|
4.7/5
|
4.9/5
|
4.2/5
|
Harver is an AI-powered tool that filters candidates based on their aptitude, cultural fit, soft skills, and ability to think ahead. This is one of the most sought-after tools because of its customizations for different job descriptions. These include videos, graphical images, games, etc.
Industry most suitable for: Consumer Brand Products, Customer Service, Tech and Software, BPO
Clientele:
KMPG, Zappos, Valvoline, Burger King, Danone, etc
Features:
- Tests
- Candidature Comparison
- Automatic Grading System
- Candidate Management
- Question Library
| Pros | Cons |
|---|---|
| An innovative tool for the recruitment process | Some candidates can find it hard to use |
| Interactive software | Learning the tool for recruiters can take some time |
| Suitable for managing significant applicant | The user interface is not at par with some of the other competitors |
Manatal
| Ease of Use | Customer Support | Features | Mobile App |
|---|---|---|---|
|
5/5
|
5/5
|
4.9/5
|
4.5/5
|
Manatal is a modern all-in-one recruitment software tailored for HR teams, recruitment agencies, and headhunters. It leverages the latest technologies at every stage of the recruitment process to allow recruiters to source more and better candidates, speeds up screening, enhances team collaboration, and much more, all designed to hire the best talents.
Clientele:
Microsoft, Ogilvy, Toyota, Tesco, Hays, etc.
Features:
- Intuitive and powerful
- AI-based candidate recommendation
- Highly customizable
- Social media integration of candidates
- Recommendation facility that provides a high list of highly qualified candidates.
| Pros | Cons |
|---|---|
| Finding and importing candidates from LinkedIn is easy. | Minor issues when it comes to customization of the platform. |
| Scalable and affordable solution with a lot of features. | Limited search functionality |
| User-friendly and secured software with Gmail syncing facility. | No weekly automated reports, everything needs to be manually taken from the software admin page. |
Interview Mocha
| Ease of Use | Customer Support | Features | Mobile App |
|---|---|---|---|
|
4.4/5
|
4.5/5
|
4.4/5
|
4.4/5
|
Interview Mocha is more of an assessment tool to screen for the best talent available. With more than 1000 different templates, tests score candidates on aptitude, coding, business skills, finance, and many more. You can also add customized questions for better results.
Industries Most Suitable For: Small and Medium-Sized Businesses
Clientele:
Gartner, Fujitsu, Capgemini, Hexaware, Altran-Portugal, etc
Features:
- Live Coding Interview
- Skill Library
- Cheating Prevention
- Candidate Engagement
- Comparative reports
| Pros | Cons |
|---|---|
| Easy to use software | Can be challenging to share information from one department to another |
| Precise analytics for better decision-making | Automated selection does not always give relevant results |
| A large reserve of questions to choose from | Customer Support is not as good as other competitors |
Vervoe
| Ease of Use | Customer Support | Features | Mobile App |
|---|---|---|---|
|
4.4/5
|
4.5/5
|
4.6/5
|
4.5/5
|
Vervoe is an AI tool that scores candidates based on their customized tests and related job skills. It uses tests called Talent Trails designed by Industry-experts, making it one of the favorites. These include skills tests, video interviews, and coding-designed assessments.
Industries Most Suitable For: All
Clientele:
iSelect, Omnicom Media Group, F45 Studio, RMIT, etc
Features:
- Feedback Management
- Session Recording
- Assessment and Scoring
- Customisable Content
- Personalised candidate messaging
- Talent pools
| Pros | Cons |
|---|---|
| User-friendly software | The User Interface gets slow at times |
| Ease of tracking applicants and moving them from one process to another | The system can lag at times for the candidate’s side |
| Recruiters can customize the screening system | Low responsive customer care |
Predictive Index
| Ease of Use | Customer Support | Features | Mobile App |
|---|---|---|---|
|
4.2/5
|
4.5/5
|
4.6/5
|
4.4/5
|
Predictive Index scores the candidates through its behavioral, job skills, and cognitive assessments. One of the principal utilities of this tool is its collaboration with several HR consultants. This tool is widely used in its field with over 60 years of experience, 6500+ clients, and over 27 million assessments.
Industries Most Suitable For: All
Clientele:
NISC, Traditions Management, Civitas, Gatti HR, Spartan HR, etc
Features:
- Behavioral Assessments
- Custom Interview Questions
- PI Cognitive Assessments
- Manager Empowerment
| Pros | Cons |
|---|---|
| Comprehensive results | Limited access to the companies, multiple departments cannot use it |
| Easy to use recruitment tool | Though the tool is transparent, there is a lot to take into account for the recruiters |
| Significant accuracy levels in portraying results | Navigation to pages lags sometimes |
Vidcruiter
| Ease of Use | Customer Support | Features | Mobile App |
|---|---|---|---|
|
4.4/5
|
4.8/5
|
4.5/5
|
4.5/5
|
VidCruiter is a recruitment tool with a host of its products to help you further in your hiring process. The uniqueness of this tool is its well-designed video interview platform with digital and audio interviews. With tools like VidInterviewing, VidHiring, VidReferencing, VidAudioInterviewing, and VidLiveInterviewing the process of multiple selections becomes easy.
Industries Best Suited For: All
Clientele:
Advantage Communications, IT Convergence, Liberty Mutual Insurance, etc
Features:
- Automated referencing
- Pre-recorded video interviews
- Structured Digital interviewing
- Multilingual
- Social Sharing
| Pros | Cons |
|---|---|
| Responsive and excellent customer support | The video can experience occasional lags |
| Customizable video templates | Vidcruiter can be hard to learn for some recruiters |
| Facility to record interviews and an overall time-saving tool | The process of creating questions and positions can be time-consuming |
Freshteam
| Ease of Use | Customer Support | Features | Mobile App |
|---|---|---|---|
|
4.6/5
|
4.3/5
|
4.2/5
|
4.5/5
|
Freshteam is an intuitive, easy-to-use, affordable HR software for growing businesses. You can attract, hire and onboard new hires, offboard exiting employees, maintain employee information, and manage time offs - all in one place.
Industries Most Suitable For: Startups, Small and Medium-Sized Businesses
Clientele:
Chargebee, Ocado Retail, JCDecaux, DSP Mutual Fund, Tiger Analytics
Features:
- Job boards integration
- Customizable Career Site
- Interview Scheduling
- Candidate Management
- Talent Pool
- Onboarding and Offboarding
| Pros | Cons |
|---|---|
| Easy-to-use intuitive software | UI navigation is hard |
| Powerful integrations | Need more customization |
| Free plan for small businesses up to 50 employees |
ContactOut
| Ease of Use | Customer Support | Features | Mobile App |
|---|---|---|---|
|
4.9/5
|
4.9/5
|
4.5/5
|
0/5
|
ContactOut lets you find candidates based on their name, industry, and professional and academic backgrounds and manage them in a single dashboard. Its strongest suit is its wealth of contact details, which includes triple-verified email addresses.
The tool integrates with an increasing number of CRMs— including major ones like Zapier and Salesforce, as well as recruitment platforms like Greenhouse and Lever— allowing for a smooth transition of recruitment data from acquisition and enrichment to management.
Industries Most Suitable For:
All
Clientele:
Google, J. P. Morgan, Microsoft, etc.
Features:
- Email Search
- Chrome Extension
- Search Portal
- Candidate Management
- Mail Merge
- Data Enrichment
| Pros | Cons |
|---|---|
| Easy to use | Limited integrations |
| Accurate contact details | LinkedIn-dependent |
| Fast contact retrieval | Some data may be outdated |
Pymetrics
| Ease of Use | Customer Support | Features | Mobile App |
|---|---|---|---|
|
4.5/5
|
4.6/5
|
4.6/5
|
4.3/5
|
Here is a creative alternative to traditional recruitment tools using proven neuroscience and a strong AI. Pymetrics uses a well-planned series of games to test and understand a candidate’s many abilities. These include the ability to handle risk, cognitive skills, behavioral aspects, etc.
Another remarkable feature of this tool is its candidate experience. If you reject a candidate in Pymetrics, he/she has the chance to match for another job with an HR using Pymetrics automatically. This feature acts as life-saver employee referrals.
Industries Most Suitable For: All
Clientele:
Unilever, Accenture, Mercer, ANZ, etc
Features:
- Online tests and Interviews
- Candidature Comparison
- Candidate Insights
- Core Games
- Numerical and Logical reasoning
| Pros | Cons |
|---|---|
| An interesting outlook on recruitment tools | Trouble comparing candidates to one another |
| Clear and Concise Software | Do not provide an in-depth study into a candidate |
| Very effective with millennials | Less accurate results |
Hirevue
| Ease of Use | Customer Support | Features | Mobile App |
|---|---|---|---|
|
4.5/5
|
4.5/5
|
4.5/5
|
4.4/5
|
HireVue is a game-changer in this segment. It designed the first video interview platforms that redefined the field. It is still one of the best of its class with a vast array of assessment tools. The tool uses a reasonably potent combination of traditional and modern methods with games to screen competence.
Industries Most Suitable For: All
Clientele:
Encompass Health, TXM Finance, Cathay Pacific, Maxis, etc
Features:
- Panel Interviews
- Live Video Interviews
- Automate interview process
- Interview Funnel metrics
- Real-time data exports
- ATS and CRM integrations
| Pros | Cons |
|---|---|
| Simple to understand and use tool | There can be some technical issues with the live interview feature at times |
| Good customer care with 24x7 support to both candidates and recruiters | Not a good integration with ATS during live interviews |
| Flexible in its approach | Sound quality can get poor at times |
Sparkhire
| Ease of Use | Customer Support | Features | Mobile App |
|---|---|---|---|
|
4.5/5
|
4.8/5
|
4.5/5
|
4.6/5
|
SparkHire can be addressed as the king of the current video interview platforms. This is because it accompanies a host of different features in scheduling and assessing talent. It also puts together many case studies about human resources, which is helpful as well.
Industries Most Suitable For: All
Clientele:
Bullhorn, Spirit, Crawford Thomas, Barrick, Agility HR Group, etc
Features:
- Feedback Management
- Assessment and scoring
- Self-Service Portal
- Self-recorded video answers
- Interview collaboration
- Open interview
| Pros | Cons |
|---|---|
| Easy to use tool | Occasional bugs in the system |
| Excellent customer support | Technology can be hard to grasp for older candidates |
| Saves time in the recruitment process | The mobile app is not upto the mark |
ProProfs
| Ease of Use | Customer Support | Features | Mobile App |
|---|---|---|---|
|
4.7/5
|
4.8/5
|
4.8/5
|
4/5
|
ProProfs is one of the easiest-to-use recruitment assessment tools out there. This test creation platform offers a massive one million+ strong question library and 100+ professionally designed & customizable pre-hire tests for assessing skills, personality, and cognitive abilities.
It is also equipped with all the sought-after online testing features, such as automatic grading, anti-cheating & proctoring settings, email notifications, reports & stats, and more. You can create as many as 15+ different styles of questions with ProProfs, including video interview questions.
Industry most suitable for:
Business services & consulting, Associations & government, non-profit, manufacturing
Clientele:
Sony, Dell, Cisco, DHL, Yale, Acer, Thermo Fisher, etc.
Features:
- Easy Test Creation & Assignment
- 100+ Pre-Built Tests
- Automatic Grading System
- Cheating Prevention
- Question Library
- Reports & Analytics
| Pros | Cons |
|---|---|
| Easy to use | The pricing structure can be improved |
| Massive question/assessment library | More integrations can be added |
| Detailed reporting and analytics | Doesn't have AI proctoring |
Hoops
| Ease of Use | Customer Support | Features | Mobile App |
|---|---|---|---|
|
4.5/5
|
4.5/5
|
4.3/5
|
4.2/5
|
Hoops is a tool that combines assessment and engagement in the hiring process. This tool designs a personalized UI that attracts, engages, and filters top performers to the next rounds.
It is one of the best tools because other than attracting talent, it encourages engagement, building long-term commitments.
Industries Most Suitable For: All
Clientele:
DentalOne Partners, New Holland Brewing Company, etc
Features:
- Customised candidate experience
- Automated emails
- Real-time dashboards
- Acclimation
- Employee survey
| Pros | Cons |
|---|---|
| A particularly engaging tool | Absence of scheduling feature |
| Ease of use for both recruiters and candidates |
Hackerrank
| Ease of Use | Customer Support | Features | Mobile App |
|---|---|---|---|
|
4.5/5
|
4.3/5
|
4.5/5
|
4.5/5
|
Started in the year 2009, Hackerrank is one of the widely-used recruitment software in the Tech Industry because of its tests regarding developing skills. It is used by over 1000 tech companies around the world. With its Remote hiring, the software allows the hiring managers to have better insight into candidates' skills.
Industries Most Suitable For: Tech and Software
Clientele:
Blackrock, Goldman Sachs, Lloyds Bank, Optiver, Paypal, Wepay, etc
Features:
- Aptitude Assessment
- Question Library
- Virtual Whiteboarding
- Customisable IDE environment
- Remote hiring process
| Pros | Cons |
|---|---|
| A large reserve of questions on different topics | Repetitive question bank |
| Simple UI | Fewer certifications within the tool |
| Evident problems for candidates to understand | Sometimes, ex-candidates post the answer to its questions on public forums |
TestGorilla
| Ease of Use | Customer Support | Features | Mobile App |
|---|---|---|---|
|
4.7/5
|
4.7/5
|
4.9/5
|
4.2/5
|
TestGorilla is a candidate assessment tool that helps recruiters narrow candidates by focusing on their skills, not their resumes. With more than 170 scientifically validated tests, TestGorilla's test library allows you to mix and match pre-made tests designed by subject matter experts. You can choose from four pricing tiers, including a free plan with up to 10 free tests per month. Pay-as-you-go pricing starts at only $25/month.
Industries Most Suitable For: All
Clientele:
Majorel, H&M, Technicolor, Bain & Company, Publicis Groupe, Oracle etc
Features:
- Unlimited features to test the assessment with the internal candidates (up to 5 users)
- Instant grading of assessments
- Integrates with popular ATS software like Greenhouse and SmartRecruiters
- Onboarding training program
- In-depth candidate review
| Pros | Cons |
|---|---|
| Helps you make objective, unbiased hiring decisions | Has relatively few integrations with other HR tools |
| Helps predict real-world job performance | There’s no option to create a custom, company-specific test from scratch |
| Suitable for recruitment campaigns and businesses of all sizes | No monthly subscription plans |
Jobsoid
| Ease of Use | Customer Support | Features | Mobile App |
|---|---|---|---|
|
4.4/5
|
4.5/5
|
4.8/5
|
4.5/5
|
Jobsoid is a recruitment tool that offers HR executives the tool to manage their recruitment activities. They can attract candidates using a custom-branded careers page and engage and communicate with them by sending personalized emails and SMS messages. This can be swiftly undertaken via relevant templates. Workflows can also be automated, and it is possible to track applicant progress throughout the user's custom recruitment pipeline, assign related tasks to team members and collaborate and shortlist best-fit candidates with smart filters.
Industries Most Suitable For: All
Clientele:
VIB, Jar House, Eureka 24, Mirum, Rahi Systems etc
Features:
- Creating Job Postings
- Job Advertising
- Candidate Management
- Interview Management
- Candidate Communication
- Team Collaboration
| Pros | Cons |
|---|---|
| Automates the recruitment process, from job posting to hiring | Lacks real-time video interview functionality, but this can be handled with other third-party video conferencing systems (Skype, Google Hangouts) |
| Unique functionality such as "Smart Filters" and video interview submissions help screen candidates more effectively | No onboarding capability, data cannot be easily transferred to your human resource management system (HRMS) |
Comparison Based on Pricing
The following pricing is based on the minimum monthly plan of the recruitment tools enlisted.
| Recruitment Tools | Minimum monthly pricing | Overall Rating |
|---|---|---|
| Harver | Contact Vendor |
4.6/5
|
| Interview Mocha | Contact Vendor |
4.4/5
|
| Vervoe | $149 |
4.5/5
|
| Predictive Index | Contact Vendor |
4.4/5
|
| Vidcruiter | Contact Vendor |
4.6/5
|
| Pymetrics | Contact Vendor |
4.5/5
|
| Hirevue | Contact Vendor |
4.5/5
|
| Sparkhire | $119 |
4.6/5
|
| Hoops | Contact Vendor |
4.4/5
|
| Hackerrank | $249 |
4.5/5
|
| TestGorilla | $300 |
4.6/5
|
| Jobsoid | $99 |
4.5/5
|
Conclusion
We all need a little help along the way to succeed. After all, that’s why it’s called teamwork. And with the onset of the digital world, who says the help needs to be human?
The age of AI is around us, and better things are still yet to come into the Recruitment process. As of now, these tools are the ones carrying the torch.
Finally, an inspiring quote to bring this to an end.
“You can dream, create, design, and build the most wonderful place in the world…but it requires people to make the dream a reality.”
– Walt Disney
Keep Hiring with High Spirits!
This comparison is written by Jyoti Prakash Barman and Pratyakshi Goswami who works at Vantage Circle. For any related queries, contact editor@vantagecircle.com
